eBiz Tomorrow by Chris Salazar

I am introducing a set of guidelines that can be used to enhance your user’s experience and inspire conversations. These commitments have been introduced by Barry Posner, Dean of the Business school at Santa Clara University, but in a student-leadership context…instead, I am relating these ideas to Blogging.

The Ten Commitments of an Exemplary Blog

1. FIND YOUR VOICE by clarifying your personal values and including your expertise. All publishers must have their own unique voice that sets them apart from all others. Whether its with humor or language, defining and exemplifying your own voice is key.

2. SET THE EXAMPLE by aligning actions with shared values. (GO FIRST!) Exemplary Blogs are leaders and need to model the way for others to follow. Set the example for everyone else and let them drive their own experiences, then allow them the opportunity to reflect and converse.

3. ENVISION THE FUTURE by imagining exciting and emerging possibilities. Most successful bloggers are “early adopters” and are constantly searching for the next opportunity. While some are just starting to blog, others are moving on to podcasts/audio conversations, and soon few will be moving towards video conversations.

4. ENLIST OTHERS in a common vision by appealing to shared aspirations. Publishers know their audience and should always write with them in mind. Appealing to their needs heightens the experience and enriches the conversations.

5. SEARCH FOR OPPORTUNITIES by seeking innovative ways to change, grow, and improve. An exemplary blog is always changing and finding new ways to both attract new readers and fulfill needs. There is always room for improvement, but those blogs who embrace the idea of positive change and run with it succeed.

6. EXPERIMENT AND TAKE RISKS by constantly generating small wins and learning from mistakes. Never be afraid to challenge the common belief, after all the worst that can happen is you are wrong. But in some cases, the “minority” belief is right, as we have seen in Why Blogs are NOT Important

7. FOSTER COLLABORATION by building trust. (Let the user’s drive the conversation). Allowing the user to take control builds trust. This is why RSS Syndication (the user’s vehicle) has been generating some hype among many online companies. In short, RSS gives users complete control over what they want to read, which establishes a sense of trust between the reader and the publisher/coporation.

8. STRENGTHEN OTHERS by sharing power and discretion.

9. RECOGNIZE CONTRIBUTIONS by showing appreciation for excellence. Recognize those who are thought-leaders and provoke interesting conversations.

10. CELEBRATE THE VALUES AND VICTORIES OF OTHERS by creating a spirit of community. Ah Yes, building a community is important and perhaps an important goal for every blog. Exemplary blogs build communities where everyone is NOT afraid to speak and everyone has a voice. This voice is what drives the conversations and enhances the reader’s experience.

If you had to make your own list, what would you have?

Each corporation has several different entities and business units. Somehow, someway all of these must fit together to work towards the overall business strategy. Its imperative that each corporation have their own brand, but still hold together and create one…this is especially true for corporate online communities.

In an attempt to show this, I’m noting all of the different business units in a typical corporation:

• IT
• Marketing/PR
• Finance/Accounting
• Channel Partners

For every company this may be different, but these entities MUST work together for the overall purpose of the corporation. However, each must take into consideration their target market and specific customer.

Here’s some examples of different brands for each:

• IT - “The Techies”
  • Your experts in all the back-end tech stuff that not very many other people even understand. Your brand is “geek” and use this to attract these types of people.
  • Tech shows, blogs with technical info, podcasts, videocasts…doesn’t matter what it is, it should be TECHY!
  • Community Actions: Create tech shows, blogs, forums podcasts and videocasts demonstrating the capabilities of your products. Think about what “you” as a techy would want, and create it! Host user forums, live demos, and work closely with user groups during customer events.
• Marketing/PR - “Creative and Customer Facing”
  • These groups touch the customer. All eyes are on them, messaging is on them, they’re the face of the company. Again, speak your customers language, but stick to what you’re good at (leave the tech stuff to the techies)
  • Informal blogs, marketing campaigns that reach the customer, reach out to user groups and connect them with IT folks. Make the connections, generate leads, gain interest…and do all of this informally (thats the key)
  • Community Actions: Use PR and Blogs together as compliments. However, do not confuse them. Marketing should make sure the online community is involved in all customer touch points (events, product launches, R&D, etc). When creating PRs, Marketing should create two versions…1) the PR, and 2) a human version (informal) of that for the blogs
• Finance/Accounting - “It’s all about the numbers! Show me the money!”
  • Provide customers with the good numbers. Provide all of the other business units with the right numbers to pave ways for improvement.
  • Financial advisors need numbers, provide these to them. However, always, always be accurate.
  • Community Actions: You’re the number geeks, show your expertise. Do not be afraid to boast how well the company is doing or even a specific product! Strategically let your customers know through the blogs, events, or even website…just make sure this does not come off as bragging. Customers don’t like big egos.
• Channel Partners - “Customer Outlets…the VARs”
  • Other than direct sales, channel partners bring in the majority of the customers. Strengthen relationships with VARs, work with Marketing to create tools and campaigns that are beneficial for your partners.
  • Help partners increase visibility of your products/services, encourage them to promote them too!
  • Community Actions: Create tools your VARs can actually use. Videocasts, webinars, demos…all of this is good, but make sure the content is relevant. Partners are very specific in their needs, get one of your Partner experts talking to customers. Channels need a spokesperson, whether this be a blogger, podcaster…it’s important.
    

Each business unit can work on creating and enhancing these brands. All can work together to create a group of bloggers that target each one of these, or even a set of podcasts with an expert from each brand involved. Doing this will inevitably reach your customers in a variety of different ways.

Each brand should have one individual who represents them and touches the customer. This person should be savvy enough to know about the industry, company, product/service, and their specific brand. As each person markets their brand, they will all be working together to improve the overall brand of the corporation. This shows synergy…synergy is attractive and customers like it!

I’ve previously talked about the basics for building an online community starting with corporate blogs. This is great for building a foundation, but each online community must have an underlying strategy to keep it living. Strategic planning is vital in ensuring online community goals are met and evolving.

Here’s my list of milestones and goals for all online community blogs (within the first few months):

• Integrate corporate blogs in all customer touch points including:
  • Announcements
  • Product Launches
  • Product Developments
  • Support
  • Customer Events

• Create community blogs to foster industry conversations (2-way) and thought leadership

• Encourage Product Marketing to actively participate in the online industry conversation:
  • Watch corporate bloggers and step in when needed
  • Interact with other industry practitioners and build an online social network
  • Provide corporate bloggers with research and ideas from the blogosphere

• Allow corporate blogs to be used as a feedback mechanism to improve products, support/tech help, messaging, and strategy
  • Connect product teams with current customers/users to build better products
  • Connect users with users to solve technical issues and log information in archives/database

• Utilize corporate blogs as sales tools
  • Use blog entries as conversation starters
  • Refer to corporate blogs and/or specific posts for tech help/information
  • Use blogs/bloggers to answer questions from the sales field

• Improve communication with partners and vendors
  • Blogs = reseller tools to promote vendor’s product info and support
  • Another medium to foster communication, product awareness, and channel partner advantages

• Use corporate blogs as a mechanism to keep track of competitor’s successes and advantages
  • Listen to their customer feedback - what are they doing well?
  • How are their customers reacting to your product launches, etc?
    • How can this information help your company improve product and operations?

This is a great list to start off with. It’s general, yet each corporation can prone it to their own liking. Additionally, here are some other thought-provoking posts that can help with your planning:

1. How to sell social media to your boss
2. Social 2.0 and How to utilize it’s full potential in business
3. The 4 C’s of blogging
4. Benefits of corporate blogs
5. Users vs Consumers - Who’s in, Who’s out

Everywhere around me, people talk about being an online community manager and being a community evangelist and how to deploy a successful online community. But, I think they’re (and me too) are getting ahead of themselves. There are some important Project Management skills and knowledge that you must have to be a successful manager.

The 4 Phases for any project/product launch are: Define, Design, Develop, and Deploy. These are critical milestones in every project that must be accounted for and documented in the critical path.

Define

• Define organizational and project objectives - LISTEN to goals, EVALUATE and audit, ANALYZE data, RESEARCH solution, create a NEEDS assessment proposal
• Define success criteria, project benchmarks
• Competitive/Industrial Analysis (if required)
• Define budget and cost
• Develop communication protocols and expectations

Design

• Build prototype or demo to test assumptions
• Develop architecture and navigation (design and look/feel)
• Develop technical design and infrastructure
• Test prototype usability and functionality
• Review progress in relation to project benchmarks

Develop

• Complete design based on client’s feedback
• Develop main sections and subsections from copy provided by client
• Test functionality
• Review progress in relation to project benchmarks

Deploy

• Coordinate offline advertising and marketing
• Deploy statistical tracking software
• Develop Meta tag code and search engine strategy
• Launch site line online
• Provide training and support
• Monitor success

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Now that the phases are set, these should be incorporated with the Project Plan. The typical plan is the critical path, which is the absolute minimum steps to finish the project on time. However, in order for the critical path to be successful it must take into account the following:

• The comprehensiveness of the work plan
• The correctness of the ordering of tasks and lags
• The accuracy of individual task-duration estimates

Steps to creating a Critical Path:

1. Identify tasks necessary to complete the project.
2. Estimate the duration of the various tasks in the network.
3. Identify task dependencies.
4. Draw a network that depicts the order in which various tasks can be executed.
5. Identify the critical path by adding up the duration of the tasks along each path and determining which path of the network will take the most time to complete.

Some like to not only create a critical path, but an “Adjusted Critical Path” which incorporates a contingency plan as well. This is a great way to help foresee any problems that could arise and allow time for damage control.

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Now that all of the planning is out of the way, a project manager must communicate with all members involved (developers, PMMs, Business Owners) via weekly meetings. Meetings are very important because they check the overall status of the project, can identify roadblocks, and ensure everything is on track. Since meetings are very important and should be efficient, here’s some tips…

Tips on running successful meetings:

• Planning a meeting
  • Set objectives for the meeting
  • Decide how long the meeting will last
  • Provide an agenda beforehand
  • Decide who will attend
• Running a meeting
  • Start the meeting on-time
  • Manage the meeting efficiently and stick to the agenda (do not introduce new topics that will confuse anyone)
  • Assign action items
  • Document actions
  • Summarize key points from the meeting in Meeting Minutes

These are rules and tips that have helped me, but I’m sure you have other tips as well.  Please feel free to share your thoughts with me!